Who we are
This is the privacy notice of R THOMAS ALLWIN. In this document, “we”, “our”, or “us” refer to R THOMAS ALLWIN and its brands R THOMAS ALLWIN and CHIMAERAL CREATIONS.
R THOMAS ALLWIN is a Sweden-based company doing business internationally.
Our website address is: https://rthomasallwin.com
The website addresses https://ladyphantom.com, https://rtallwin.com and https://chimaeral.com redirect to specific parts of the rthomasallwin.com website.
R THOMAS ALLWIN can be reached at r.t.allwin@mail.com or through the contact form on our About Page.
Introduction
This is a notice to inform you of our policy about the information we collect about you. It sets out the conditions under which we may process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information.
We regret that if there are one or more points below with which you are not happy, your only recourse is to leave our website immediately.
We take seriously the protection of your privacy and confidentiality. We understand that all visitors to our website are entitled to know that their personal data will not be used for any purpose unintended by them, and will not accidentally fall into the hands of a third party.
We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate.
Our policy complies with Swedish law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR). We apply these laws equally to all of our clients, users or business partners, even if we are not required to do so.
The law requires us to tell you about your rights and our obligations to you in regards to the processing and control of your personal data. We do this now, by requesting that you read the information provided at www.knowyourprivacyrights.org
Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.
Data may be processed outside the European Union
Our websites are hosted by WordPress on their servers.
We may also use outsourced services in countries outside the European Union from time to time in other aspects of our business.
Accordingly data obtained within Sweden or any other country could be processed outside the European Union.
Children Under The Age Of 16
This Website is not intended for children under 16 years of age. We do not knowingly collect personal information from children under the age of 16 and no one under age 16 may provide any information to or on the Website. If you are under 16, please do not use or provide any information on this Website or through any of its features, make any purchases through the Website, or use any of the comment features of this Website or provide any information about yourself , including your name, address, telephone number, email address, or any screen name or user name you might use.
If we learn that we have collected or received personal information from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have such information from or about a child under the age of 16, please contact us at r.t.allwin@mail.com.
What personal data we collect and why we collect it
Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including work or collaboration inquiries, our products and services, you provide your consent to us to process information that may be personal information.
Wherever possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies.
Sometimes you might give your consent implicitly, such as when you send us a message by e-mail to which you would reasonably expect us to reply.
Any e-mail sent to us will be deleted after a period of no longer than one year from the time the information in that mail was last needed, or when you notify us of your desire to have the communication deleted.
Except where you have consented to our use of your information for a specific purpose, we do not use your information in any way that would identify you personally. We may aggregate it in a general way and use it to provide class information, for example to monitor the performance of a particular page on our website.
If you have given us explicit permission to do so, we may from time to time pass your name and contact information to selected associates whom we consider may provide services or products you would find useful.
We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.
You may withdraw your consent at any time by instructing us at r.t.allwin@mail.com. However, if you do so, you may not be able to use our website or our services further.
Comments
Our website allows you to post information with a view to that information being read, copied, downloaded, or used by other people, for example by commenting on a post or page, clicking on an icon next to another visitor’s message to convey your agreement, disagreement or thanks.
In posting personal information, it is up to you to satisfy yourself about the privacy level of every person who might use it.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
If you comment on our site, your comment may come attached with your username and/or your gravatar icon or similar profile picture. Any such comments will remain on the site until either the page or entry you have commented on is removed or you notify us of your desire to have said comment deleted.
Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time.
Newsletters
If you sign up to one of our newsletters we collect your name and e-mail address for the sole purpose of being able to send you that newsletter. This information will never be shared with any third party except the e-mail newsletter client we use, and will never be used for any other purpose than to send you the newsletter you have signed up for.
If you unsubscribe from the newsletter or otherwise notify us of your desire to be removed from it we will delete your information as soon as we can process your request.
Business Agreements
If you enter into a business agreement with us, we will collect only that information which is necessary to fulfil the contract between yourself and R THOMAS ALLWIN. This may include but is not limited to: your name, company name, address, e-mail address, phone number, organisation number, VAT number and any other applicable information.
This information will be entered into our client database which is stored offline where no unauthorized person has access to it. We will store this data for no longer than a year after we last needed the information to fulfil our business contracts with you or until you give notice that you want the information deleted from our database, whichever is shorter.
If your request to have your information deleted would result in us not being able to perform our contractual obligations toward you in our business dealings, we will not delete the information until said contract is either fulfilled or cancelled by you. Please note that cancelling a business contract prematurely may result in a kill fee or other related cost, as stipulated by the contract in question.
In accordance with Swedish law, any invoices, receipts or other documents necessary for book keeping will be filed in their original form (digital or hardcopy) , as well as in digital copy in our book keeping program, for a period of 7 years – this is the time stipulated by the Swedish Tax Office (Skatteverket) and the legal minimum time book keeping records needs to be stored. After that period has passed, this material will be destroyed and deleted in such a way as to prohibit recreation of the data. This information will not be shared with any third party except as required by Swedish and other applicable law for purposes of book keeping, taxes and other applicable business law.
Contact forms
Any information you enter in a form on our website or any of its sub pages will be stored for no longer than a year after the fulfilment of the purpose you entered the information for.
Cookies
Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.
Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely.
Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.
Our website uses cookies. They are placed by software that operates on our webpage, and by software operated by third parties whose services we use.
When you first visit our website, we ask you whether you wish us to use cookies. No non-vital cookies are loaded onto your computer before you have had a chance to accept cookies or leave our site. If you choose not to accept them, we regretfully urge you to navigate away from our site.
If you choose to prevent the use of cookies through your browser settings, you will not be able to use all the functionality of our website.
We use cookies in the following ways:
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to track how you use our website
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to record whether you have seen specific messages we display on our website
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to record your answers to surveys and questionnaires on our site while you complete them.
Personal identifiers from your browsing activity
Requests by your web browser to our servers for web pages and other content on our website are recorded.
We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.
We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.
If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Information we process because we have a legal obligation
We are subject to the law like everyone else. Sometimes, we must process your information in order to comply with a statutory obligation.
For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
This may include your personal information.
Third party advertising on our website
Third parties may advertise on our website. In doing so, those parties, their agents or other companies working for them may use technology that automatically collects information about you when their advertisement is displayed on our website.
They may also use other technology such as cookies or JavaScript to personalise the content of, and to measure the performance of their adverts.
We do not have control over these technologies or the data that these parties obtain. Accordingly, this privacy notice does not cover the information practices of these third parties.
Complaints regarding content on our website
Our website is a publishing medium. Anyone may register and then publish information about himself, herself or some other person.
We attempt to moderate user generated content, but we are not always able to do so as soon as that content is published.
If you complain about any of the content on our website, we shall investigate your complaint.
If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.
Free speech is a fundamental right, so we have to make a judgment as to whose right will be obstructed: yours, or that of the person who posted the content that offends you.
If we think your complaint is vexatious or without any basis, we shall not correspond with you about it.
When we receive a complaint, we record all the information you have given to us. We use that information to resolve your complaint.
If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is.
We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
To obtain a copy of any information that is not provided on our website you may send us a request at r.t.allwin@mail.com.
After receiving the request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you (this should rarely be necessary, except if you desire such information to be mailed to you in hard copy, in which case you will have to pay any associated shipping and handling fees including the costs for insured and signed for delivery).
Removal of your information
If you wish us to remove personally identifiable information from our website, you may contact us at r.t.allwin@mail.com.
This may limit the service we can provide to you.
Verification of your information
When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Additional information
How we protect your data
Data entered and stored through third party services like e-mail clients (Mail.com), newsletter clients (MailChimp, ThriveLeads), book keeping programs and the like are stored and protected by said third parties on their servers. Data sent to R THOMAS ALLWIN through forms, e-mails, or other channels for the purposes of business agreements between the sender of the data and R THOMAS ALLWIN is stored on our personal server, encrypted and password protected, and in encrypted and password protected offline back-up storage.
Invoices, receipts or other documents requiring to be stored by law is stored in accordance with Swedish law, in their original form as well as in digital back up in encrypted and password protected offline storage.
Our hard drives are protected by firewall, anti-virus software, passwords and encryption.
What data breach procedures we have in place
Any suspected data breech will be taken very seriously and reported to the necessary instances, and anyone whose data may have been compromised will be contacted with a detailed report on what data may have been compromised and how.
How you can complain
If you are not happy with our privacy policy or if have any complaint then you should tell us by email.
If a dispute is not settled then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration.
Retention period for personal data
Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
to provide you with the services you have requested;
to comply with other law, including for the period demanded by our tax authorities;
to support a claim or defence in court.
Compliance with the law
Our privacy policy has been compiled so as to comply with the law of every country or legal jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you.
However, ultimately it is your choice as to whether you wish to use our website.
Review of this privacy policy
We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.
If you have any question regarding our privacy policy, please contact us at r.t.allwin@mail.com.